Job description
PLEASE NOTE: As part of our organisational changes, our ongoing structure and roles continue to be reviewed. While this role is being advertised, circumstances may change and the role could be withdrawn/amended.
At WHSmith Europe our people are at the heart of everything we do. They are the ones that go the extra mile for our customers, the ones that enable our growth. That’s why our Group Procurement team are passionate about creating an environment where people can be creative and trailblazing in order to do their best work. The role of a Procurement Analyst is to ensure that all WHSmith Non-Trade contracts across the WHSmith group are set up and effectively maintained in the central contract library managing the supplier due diligence process and reporting via Power Automate and PowerBI.
What you will be doing:
Setting up and maintaining the central Group Procurement contract library and database to reflect current and new supplier contracts, archiving expired contracts and providing an auditable trail of information to comply with internal audit policies
Managing the new supplier set up process and supplier due diligence which will include the setup of NDA’s, financial checks and interaction with other teams to ensure they have completed any necessary Supplier Security Assessment forms and PII data visibility assessments for each supplier to ensure full compliance with business policies
Regular maintenance of all documents used by Group Procurement such as Master contract templates, tender templates and liaising with the Legal team where appropriate to ensure templates are up to date and reference current and appropriate legislation
Working closely with the Group Procurement team, to ensure the appropriate tender process (RFI/RFP) is being followed and work with relevant project team members to agree, issue and collate responses for review
Raise and manage a low volume of Purchase Orders and resultant invoices on behalf of the Group Procurement Director
Supporting the reporting cycles in Group Procurement which will include contract expiry reports, Experian data reports, supplier finance change reports and other ad hoc reports such as supplier spend data all via PowerBI
What we are looking for:
You’ll ideally have some previous Procurement administration experience from within a commercial environment
Good MS Word, Excel and PowerPoint skills
Ideally knowledge of Microsoft PowerBI and Power Automate and/or a willingness and aptitude to learn
Highly organised, with excellent written and verbal communication skills
The ability to operate to tight deadlines, with high attention to detail and have a proactive mindset to deliver
How we reward our teams:
Hybrid Working Model from home and in the office
4pm Friday Finish
Flexible Working
24 Days holiday, plus your Birthday off, plus Bank Holidays with an opportunity to buy extra days holiday
Family Friendly Leave
Company Pension scheme
Annual Bonus based on company and personal performance
Competitive Salary
Cycle to work scheme
Staff Discount Card for railway stores (subject to policy)
About us:
Celebrating over 230 years, we’re proud to have grown into a globally recognised brand present in over 30 countries – the air of familiarity people love and trust on their journey. As a diverse group of over 6,000 colleagues, we’re all on the same journey to a better business through our commitments to our planet, people and the communities we serve.
Our business operates from two key locations, In a vibrant area of London, close to Aldgate and Liverpool Street Station, while the other is located at Swindon's International Business Park, just off the M4 with excellent transport links and over 100 on-site parking spaces.
For WHSmith Europe, our mission is simple – to create value for our stakeholders by providing a platform for global brands across airports, hospitals, rail stations and other markets. Our operational environment is fast-paced and highly regulated, requiring exceptional standards of maintenance, compliance, health & safety and colleague welfare across every location.
We’re all about creating an inclusive and welcoming workplace where everyone can be themselves and do their best. No matter your background, age, disability, gender, gender expression, gender identity, race or ethnicity, marital status, religion, sex, sexual orientation or anything else that makes you, you—you’re welcome here.
We’re also open to flexible working where possible, so if that’s something you need, let’s chat. And if you need any adjustments during the selection process, just let our Talent Acquisition team know—we’re happy to help!