Admin Assistant

FM, a leading mutual insurance company established nearly two centuries ago, is dedicated to property risk management and resilience for its policyholder-owners—many of the world’s largest organizations, including one in four Fortune 500 companies. Our mission combines scientific research, engineering expertise, and insurance protection to help clients prevent property loss and maintain business continuity through cost-effective risk management strategies.

We have an exciting opportunity for a highly organised, proactive, and team-oriented administrator to join our Law & Governmental Affairs Department. This role provides administrative support across the UK, EMEA, and Asia-Pacific regions and offers an excellent opportunity to work within a dynamic international legal and compliance environment.

Responsibilities include:

• Provide comprehensive administrative support to the Law & Governmental Affairs Department to include:
  • Managing diaries and coordinating international travel arrangements.
  • Organising and coordinating meetings across multiple time zones.
  • Expense reporting
  • Tracking invoices and budgets
  • Supporting meeting administration, including preparing papers, agendas, and minutes.
• Support compliance and company secretarial administrative tasks.
• Ad hoc administrative duties.

• Proven experience providing administrative support to managers and/or teams.
• Demonstrated experience coordinating international travel arrangements.
• Exceptional attention to detail and the ability to manage complex tasks with accuracy.
• Strong judgement and sound decision-making skills.
• Excellent interpersonal and communication skills, with experience working across multiple geographies and time zones.
• Strong organisational, planning, prioritisation, and time management skills.
• Ability to work effectively both independently and as part of a collaborative team.
• High level of proficiency in Microsoft Office applications.

In return, you will receive a competitive salary and benefits package which includes:

• Final Salary Pension Scheme
• Private medical insurance contribution
• Incentive Plan
• Fitness Reimbursement Plan
• 2 Global Well-being days per annum
• Annual Volunteer Day
• Emotional well-being and mental health assistance programme

FM is a people-driven business. It is our ability to harness the power of our diversity that allows us to create the unique, world-class services we’re known for. We’re committed to attracting a talented and diverse workforce and fostering a culture of inclusion that allows diversity to thrive and seed innovation.